How to Choose the Perfect Venue for Baby Shower

Over 3.59 million. According to the last available data from the U.S. CDC, that's the number of births in 2023 alone!

If your sister, best friend, or a loved one is also having a baby, and everyone is happy and excited to meet her precious little one, you're likely considering throwing a baby shower. As you should, since it's an excellent way to celebrate expectant mothers and their babies. However, it also requires thoughtful planning and attention to detail.

One of the most crucial steps in planning is choosing the venue for baby shower events. But with so many options, how do you pick the best one?

Luckily, you've come to the right place. Join our team at The Mockingbird Room at Plum Creek in Kyle, TX, as we share tips for choosing the best spot for a baby shower.

Prioritize the Soon-To-Be-Mom's Needs and Preferences

A baby shower is a celebration of a:

Soon-to-be mom
Her pregnancy
The new life she's bringing into the world

For these reasons, an expectant mother's needs and preferences are the top priorities when choosing a party venue rental for her baby shower. So, if you're holding the event on her behalf, you must make a well-thought-out selection to make her feel comfortable and valued. To achieve this goal, keep in mind the following factors.

Physical Well-Being

There's no hard and fast rule for when to hold baby showers, but in many cases, it's best to schedule it sometime during the third trimester's earlier stages. As Cleveland Clinic explains, the third trimester runs from the 28th to the 40th week. During this period, soon-to-be moms may experience the following symptoms that become more pronounced the closer they are to their estimated due date (EDD):

Shortness of breath
Increased frequency of urination
Heartburns
Contractions
Tiredness

So, scheduling the baby shower between the 28th and 31st week is ideal, as it allows a soon-to-be mom to show off her baby bump without feeling too tired to enjoy the party.

In addition, consider choosing a baby shower location close to the expectant mom. The venue should have ample seating for when she feels tired and accessible toilets so she doesn't have to rush and walk too far whenever she "has to go."

Emotional Comfort

Pregnancy causes so many physiological changes, from stress to fatigue and hormonal imbalances, so it's understandable for soon-to-be moms to experience mood swings. The American Pregnancy Association notes these emotional symptoms are common during the third trimester.

So, to help boost mom's emotions during the party, consider her style and aesthetic when choosing the ideal baby shower spot. She'll undoubtedly feel celebrated and valued when she sees you've considered her preferences, contributing to a positive and memorable experience.

For example, say that the mom loves spending time in nature and has always talked about having a birthday celebration outdoors. In this case, consider choosing an outdoor venue as the perfect baby shower spot. Alternatively, you can opt for a location with majestic views of the outdoors.

Spending time in or being close to nature can also enhance the moods of soon-to-be moms, their babies, and everyone else. According to the American Heart Association, time in nature has many positive effects, from busting stress to fostering emotional well-being.

An expectant mother needs all the emotional support she can get, so choosing an outdoor location or one with views of it can make her feel more relaxed and her baby shower unforgettable.

Consider the Size of the Guest List

As part of your savvy baby shower planning strategies, you'd want to send out invitations to the party about six to eight weeks before the event. It gives guests enough time to:

Plan
See if they can attend
Confirm attendance (on or before the date requested in the RSVP)

Sending out the invites early (and getting prompt responses) also lets you, the organizer, determine early how many people are most likely to attend. By knowing your guest list's size, you can begin looking for a venue that ticks all the soon-to-be mom's checkboxes and is big enough to accommodate all the attendees. However, remember that while the place should be large enough to avoid overcrowding, you also want to ensure the venue is small enough to maintain a sense of intimacy.

Factor in the Season

The season in which you'll hold the baby shower can significantly impact the comfort and safety of the mom-to-be and the guests, especially in a place like Kyle, TX. As beautiful and naturally blessed as Kyle is, its summers can be hot and muggy, while late spring and early fall can be rainy.

So, consider the season when you'll hold the baby shower, especially when sending out the invites, and choose an appropriate event location. For example, if you want the celebration outdoors during the summer or rainy season, choose a venue offering covered outdoor areas or screened-in patios. It's also a good idea to pick a venue that will allow you to move the event indoors if inclement weather occurs.

Choose a Venue for Baby Shower Events That Fits the Budget

Your chosen venue can significantly influence the overall budget for the event because, in most cases, it's the single most significant expense. After all, you're renting commercial real estate, even if it's only for a day. Many factors influence the cost of party venues, including the following.

The location of the venue. A conveniently located venue can cost more, but it will be worth it, as transportation will be a breeze.

The size of the venue. A more spacious venue will cost more than a smaller one, as it can comfortably accommodate more guests.

The venue's amenities and services. The more exceptional a venue's amenities and the higher the quality of its services, the more it will cost to rent. However, it's a price worth paying for if your primary goal is to make the mom feel like a star on this special day.

The venue's inclusions. It depends from one venue to another, but pricing may already include the rental fee, furnishings, and catering.

Don't Forget Parking

Regardless of your guest list size, you must account for their vehicles and parking. The last thing you want is to choose a venue without an adequate parking area, as this can force your guests to park too far away, which could be a hassle and not a good way to start the party. So, before booking a baby shower venue rental, confirm if they have enough parking space to accommodate all your guests driving to and from the venue.

Mind the Amenities and Facilities

Planning a baby shower involves more than just picking a venue; you also have other logistics to take care of, such as:

Food: Planning the menu, including cakes and desserts, and the number of tables and chairs you need
Decorations: Such as balloon archways, botanical backdrops, bunting, and floral pieces
Music and entertainment: Including event hosts, bands, DJs, and audio-visual equipment vendors
Party favors: Examples include photo booths and giveaways
Baby shower itinerary: Including greeting guests, playing games, eating, giving speeches, and giving gifts

The good news is that reputable baby shower venues can help you plan the celebration from start to finish. You can also choose only specific services, depending on what you need or the level of assistance you require.

For example, at The Mockingbird Room at Plum Creek, we offer beautiful outdoor and indoor event venues and full-service event planning. We can handle most aspects of the logistics, and you only have to choose from our recommended vendors. Our services help you, the organizer, the mom-to-be, and all your guests have a more relaxing and unforgettable baby shower!

Location and Accessibility to Guests

While the perfect baby shower setting should primarily favor the mom-to-be, you must still consider its accessibility to other guests. It's even more crucial if they're hailing from the other side of Texas, another state, or perhaps outside the country! In this case, it might be best to pick a venue close to the airports and have quality accommodations nearby.

You'll be happy to learn that The Mockingbird Room at Plum Creek is in a convenient, ideal location, at 4301 Benner Road via Interstate 35 at the Kyle Marketplace exit. We're also just a short drive from downtown Austin, San Marcos, and the Austin-Bergstrom International Airport. Plus, many lovely accommodations are near our beautiful, serene event venue.

Elevate Baby Showers with the Right Venue

Choosing the right venue for baby shower events starts with prioritizing the soon-to-be mom's preferences and needs. Then, consider the size of your guest list, budget, and the venue's location and amenities. With these factors in mind, you should be able to pick the best venue to celebrate your loved one and the life they're about to bring into this world.

Let The Mockingbird Room at Plum Creek be your partner when planning a baby shower, birthday party, wedding, or another special occasion. With our lovely outdoor spaces, beautiful indoor rooms with combined capacities of up to 295 guests, and inclusive services, we can help you elevate your events.